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By Paula Ruzek

Proposal writer, bid writer, tender writer – these are three different noun phrases for a person who does basically the same thing. He or she will assist your company to respond to tender documentation – also called writing a proposal, preparing a bid, or writing/preparing a tender submission. (There are probably a few more phrases in there, too.)

What you call this role likely reflects your work background. Sales and marketing professionals have long held the responsibility for preparing written proposals (solicited and unsolicited) to ‘sell’ their company’s product or service to a prospect. They are the ones who’ve had to deal with the common ‘Send me a proposal’ line from company managers who they’ve been trying to win over. (Over time it has become a brush-off line, but still it’s hard to ignore the glimmer of hope that it offers.)

Sales professionals the first proposal writers

Sales professionals had to become good proposal writers and understand the art of the pitch and exactly when a prospect was ready for a proposal with a price attached. Sales professionals – and their procurement counterparts in companies – probably developed the language of the proposals/tenders field. (One of the most common names for tender documentation is a ‘Request for Proposal’ (RFP).)

I’ve been assisting clients to respond to tenders for about 10 years now, but I came to it from a background as a journalist and editor in mainstream print media. For me, responding to a tender has always been tender writing and I am a tender writer.

I have been engaged as a proposal writer, where clients wanted me to write an unsolicited sales proposal for a particular lucrative prospect that they felt was perfect for their product. For me, proposal writers and proposal writing is about producing a structured document about a product or service with the aim of persuading targeted prospects that it is perfect for their needs.

‘Proposal writer’ the second most-searched phrase

There’s a Google Adwords tool that lets you check how often particular phrases are typed into the search engine. ‘Tender writer’ and associated phrases come out on top, but not by much. ‘Proposal writer’ (and associated phrases) is a strong second.

‘Bid writer’ also gets a reasonable number of requests, which surprised me. I had not encountered the phrase until I linked up with a new colleague (many years ago now) who uses the term as her business name. (She’s from a background in business development and education.) Big businesses often have internal ‘bid teams’, on which there are probably many bid writers!

So if you are seeking professional assistance to respond to an organisation’s formal Request for Information, Request for Proposal or Request for Tender documentation, then searching on any of tender writer, proposal writer or bid writer will find you a field of candidates from which to choose.

Go to Professional Word Services’ tender writer page
Email Professional Word Services’ tender/proposal writer

Photo: Haunted Mansion, with Christmas decorations, Disneyland Park, California.